Data protection

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User

Data collection

The Estonian Presidency information system (eu2017.ee, Accreditation system, Presidency Gateway delegate.eu2017.ee) can collect and process different types of data, including personal data. Personal data is any personal data which enables the identification of its owner – YOU (natural person, whose personal data is collected and processed). Importantly, personal data is inseparable from its owner. Therefore, the initial provider of personal data is treated as the sole owner of collected data. 

Although Presidency-related systems will not become the owner of any personal data, systems have to ensure that the collected data is accurate, kept secure, used for stated purposes, and transferred to third parties only in instances required by the law (for example, criminal investigation).

Data types

In addition to personal data, sensitive personal data and pseudonymised data can also be collected via presidency information systems.

Icons are provided to illustrate different types of data which are processed by the systems to help YOU to understand what type of data Presidency-related systems collect. 

pseudonymised data

Pseudonymised data is any data that does not directly identify its owner – YOU – but is still collected for statistical purposes. Pseudonymised data is for example visit logs that cannot be directly linked to an individual without additional information which is held separately.

Personal data
Personal data

Personal data is any personal data which enables to identify its owner.

Sensitive personal data
Sensitive personal data

Sensitive personal data is your personal data that may include any of the following data characteristics: political affiliation, health conditions, and diet. Sensitive personal data always requires extra security measures from its collector.

What do we know about You? 

Every system that collects personal data and/or sensitive personal data must give the user the right to get information concerning collected data. Collected personal data will only be used for purposes for which it was submitted and in accordance with personal data protection laws. Presidency-related systems will not keep personal data longer than needed to perform activities for which the data was submitted. Everybody has the right to request information concerning their personal data.

What we know about you
What we know about you

To find out what exactly has been collected by the Presidency information systems, please contact kaisa.einsok@riigikantselei.ee.

The right to be forgotten 

If the system collects personal data and/or sensitive personal data, the user is given the right to remove his or her data records from the system. The ‘right to be forgotten’ can only be applied if personal and/or sensitive personal data has been collected. In the case of deletion, the system will only preserve a record of the occasion without any personal data. The ‘right to be forgotten’ can be exercised if the circumstances are appropriate, but will be limited on some occasions, for example when criminal offences or other unlawful acts are committed in the Presidency information systems. Importantly, deletion is not universal and may leave some traces of indirect personal data.

The right to be forgotten
The right to be forgotten

To delete information which has been collected by the Presidency information systems, please contact kaisa.einsok@riigikantselei.ee.

System 

Data protection

Data protection guidelines provide information on how data, including personal data, is collected, processed, preserved, and disclosed in Presidency-related information management systems (for example in eu2017.ee). Data processing is any activity done with collected data. Mostly these activities are embedded in the systems and users have little knowledge of different data collection activities. Therefore, Estonian Presidency related information systems display special icons to visually indicate what type of data is processed and what actions the users can apply.

Cookies

Presidency-related systems mainly use cookies to identify users, their custom preferences or to help user complete tasks without having to re-enter information when browsing from one page to another or when visiting the site later. 

Presidency-related systems are using the following types of cookies:

Session cookie
Session cookie

Session cookies are erased when the user closes the browser.

Persistent cookie
Persistent cookie

Persistent cookies will remain on the user's computer/device for a pre-defined period of time.

Third party cookies
Third party cookies

Presidency-related systems may also use third-party cookies, which are set by the web server of the embedded page.

Third-party services 

Third-party tools and services carry considerable continuity, accuracy and privacy risks and are therefore always listed on a separate information page to assist the user in explaining who, why and to what extent has access to his or her data. This practice is also used by Presidency-related systems.

Third party services
Third party services
  • Ipsum Tellus Sem

  • Aenean Purus Porta

  • Pharetra Porta

  • Porta Sollicitudin Dolor 

Open data 

Open data is the idea that some data should be freely available for everyone to use and republish as they wish.

Open data
Open data

Presidency-related systems provide data as open data whenever possible. Before publishing data for free usage, the collector of data should evaluate risks to privacy if personal data is included. For example, if the keynote speakers and their names are published and available for free usage through the Presidency information system, the risks to the privacy of these individuals should be evaluated beforehand. In an instance where privacy is violated, the collector of personal data should publish data partially or pseudonymise this data.

Content 

Copyright

Copyright is a legal right to protect the original expression of ideas and other creative work. Copyright is a form of intellectual property.

Copyright
Copyright

The content on Presidency-related systems can be used freely unless indicated otherwise (e.g. by specific copyright notice). Therefore, using textual content from these systems does not require quoting, and is public. Pictures, videos and other elements found on Presidency-related systems should be credited as original sources.

General information 

This document contains data protection guidelines for the Estonian Presidency of the  Council of the European Union. Personal data is collected and processed in accordance with Directive 95/46/EC, the relevant case-law of the Court of Justice, and the Estonian Personal Data Protection Act.